Copilot Organizational Asset Library: Consistent Branding and Smart Copilot Search

Introduction What and How Everyday use Conclusion Contact

Who hasn’t experienced this? With AI, you can generate countless images in seconds, but they’re rarely truly on-brand. At the same time, finding the right, approved images or templates often costs a lot of time and nerves in day‑to‑day work. The result: unsuitable or outdated assets end up in presentations and documents – and that quickly looks unprofessional.

What and How

What is the Organizational Asset Library?

The Organizational Asset Library (OAL) is a central image and template library in SharePoint where companies can store all approved logos, images, icons, and Office templates. What makes it special is that Copilot can access this library directly, intelligently search its contents, and suggest the right assets when you need them.

How is the Organizational Asset Library used in practice?

On‑brand in seconds: Copilot always finds and suggests the right, approved images and templates – whether in Word, PowerPoint, or directly in the Copilot app.
Intelligent search: Image requests using terms like “brand” or “company” are automatically routed to the OAL. Copilot uses image tags, file names, and descriptions to deliver the most relevant results.
Centralized management: All assets are stored in one place, always up to date, and easy for all employees to find. This saves time and prevents mistakes caused by outdated or duplicate files.
Seamless integration: The OAL is integrated directly into the Microsoft 365 Copilot app and Office applications. When creating documents or presentations, you can instantly access your central brand assets.

Everyday use

A practical example

You want to insert the latest logo in PowerPoint? Just ask Copilot – and it instantly pulls the correct image from the OAL.
Or do you need an approved template for a proposal? Copilot immediately suggests the right file.

Practical tip

Before getting started, clarify with your marketing or brand team which logos, images, and templates are current and approved.
Also coordinate with your IT or SharePoint admin to ensure the Organizational Asset Library is correctly connected to Copilot.
Only then will the right assets end up in the library – and Copilot will always suggest the most suitable ones.

Conclusion

Here is the English version, natural and concise: With the Organizational Asset Library and Copilot, consistent branding becomes effortless. No more searching, no more uncertainty – just smart, centralized, and secure access to all essential brand assets. This keeps your content professional and always up to date.

You can find more tips and practical examples in the latest Spotlight video.

If you have any questions, we are happy to help.