Front and Back Office Manager (f/m/d)

Job Description

Do you love juggling many balls at once and have a passion for administrative and organizational issues?

Do you love customer contact and taking responsibility for an excellent reception and a spotless office? Are you a sunshine and whirlwind? 

Then we are looking for you! Let yourself be infected by the isolutions experience and experience a team that openly and directly exchanges ideas, supports and challenges each other.

This is what you get up for in the morning:

  • You are the first point of contact for our clients and visitors, welcoming them personally and by phone and offering them an excellent experience (e.g. preparing meeting rooms, organizing catering and gifts etc.).
  • You are there for the daily concerns of our crew, support them in organizing team and customer events as well as other administrative activities, take care of travel management, and make reservations.
  • In close cooperation with HR, you are responsible for employee gifts (birthdays, anniversaries, etc.) as well as new hires.
  • If required, you will support Marketing with marketing events (organization of giveaways, check-in guests, setting up the premises).
  • As a location manager, you will take care of facility management and ensure a well-kept impression of our office.
  • You take care of ordering (office supplies, catering), expense reports, collect the mail and maintain the emails.
  • If necessary, you will support our Executive Assistant and act as a substitute during her vacations and absences.
  • You work in the IT world: everything is constantly being updated and improved. This opportunity is also yours - optimize front- and back-office processes and take over the redesign, new and further development of our range of services.
  • You can expect an enthusiastic and innovative team of IT professionals and technology cracks as well as dedicated employees in the back office.

We would like you to:

  • Completed training as a commercial clerk EFZ in the services or hospitality sectors.
  • Experience in the IT industry is an advantage.
  • You bring experience in direct customer contact and have an independent, structured and efficient way of working.
  • You have an affinity for working with new technologies and excellent knowledge of the MS Office suite (especially Outlook and Teams).
  • You have a confident appearance, openness as well as a lot of pleasure in dealing with people.
  • You bring an eye for detail and a high service orientation.
  • You are used to the daily routine in a growing, dynamic and agile company, it is easy for you to maintain an overview despite high speed and you like to work interdisciplinary.
  • Excellent German as well as good English skills, organizational talent and the distinct ability to prioritize.
  • 100% workload with main work location at The Circle Zurich.
  • Option job sharing: 100% substitution during vacation absences.
  • Willingness to support marketing or customer events in the evening (max. 3-5x per year).
Zwei weibliche Backoffice Manager unterhalten sich vor Laptop und lachen dabei

If this sounds interesting to you, then we should talk. These are very exciting times to come on board at isolutions!

Application Process

What does the Application Process look like?

Recruiting Process


isolutions - the way we are and work

Benefit - Teamspirit

Three cheers for Team Spirit

We work together and for one another. Everyone has their own responsibilities and brings their own personality and ability to the job. But there’s always time for a game of ping-pong or an after-work beer. #teamwork

Benefit - Work Life Balance

Work-Life Balance, Home Office and Workation

How do you work? We believe in a hybrid model for maximum efficiency, which allows you to work flexibly. Do you want to combine work and vacation? Whether in the isolutions office, from home or workation - we make it possible. After all, a healthy work-life balance is important to us! #wecareaboutyou

Benefit - Zentrale Lage

Central Locations

All of our offices – Bern, Zurich, Basel and Barcelona – are centrally located, so they are well connected and have good transport links. #stayconnected #whereveryouare

Benefit - Flache Hierarchien

Flat Hierarchies, open Feedback and corporate Culture

We believe in the skills and abilities of every employee. With us, it is not about climbing the career ladder – specialist and management skills are valued and rewarded equally. With us, you can get involved and make a difference. Exchange, open communication and feedback are all part of our corporate culture and are actively put into practice.
So we can achieve success together. #bettertogether

Benefit - Events

Events are in our DNA

Hard work should be rewarded! We always start the year with our SnowBootCamp, end the summer with a summer party and round off the year with a big Christmas party. But we also celebrate our successes throughout the year with quarterly parties, happenings and get-togethers – with the team and with clients. #celebratesuccesstogether #morefuntogether

Benefit - Umwelt

For the Sake of the Environment

Thanks to our central locations, our employees can easily travel to the office by public transport. We offer all our employees a Half Fare Card to use on their commutes to and from work. And business trips are, of course, fully covered. #travelandwork

Benefit - Mitarbeiterförderung

Employee Promotion and Development

Not only do we shape the future of our customers, we also offer our employees development opportunities – individually tailored to their personal needs. #shapeyourcareer

Benefit - Ferien

Holidays can also be extended

Because we want our employees to be able to relax, isolutions gives you 27 vacation days a year! You are fond of traveling and want even more vacations? No problem! At isolutions, you can buy up to 1 month of additional vacation days! #rechargeyourbatteries

Benefit - Corporate Social Responsability

+ 1 Week of Corporate Social Responsibility

Give something back to the world and your fellow human beings! We want to encourage our employees to do good. That’s why we give every employee an extra week of leave for social commitments. #getinvolved #socialresponsibility #charity

Benefit - Zäme Rede

zäme rede

We always start the week together: Every Monday our CEO introduces the week, inspiring employees with their stories and celebrating their successes together. And refreshments are always provided. #mondayslikethis


Contact me for an exchange.

Barbara Federi

Executive Assistant
Federally certified PR specialist
Barbara Federi